How interruptions kill productivity
24.06.2016

Miriam Reichmuth
Marketing

We all have deadlines and ambitious objectives. And yet, employees constantly find themselves battling daily distractions that cut away precious time.

According to research by the University of California, once a task is interrupted, it takes up to 23 minutes to get back to the workflow. What's worse, after those interruptions, employees don’t immediately go back to the task they were doing before.  In fact, workers tend to take on two additional tasks in between the interruption and returning to whatever it was they were doing. 

With all the emails to be answered, problems to be solved and tools to be mastered, it is amazing teams get anything done. 

PROBLEM: TOO MANY EMAILS

Some days, it's easy to feel like you’re drowning in emails. Each alert chime calling you away from your task. Reducing the inflow of emails really makes the difference when keeping to your deadlines. 

SOLUTION: CREATE EFFICIENT ROUTES TO ACCESS INFORMATION

Around 80% of emails an average knowledge worker receives are internal, and over half of them focus on questions that have already been answered. 

Making sure the right information and expertise is available in the right context reduces the need for interrupting email exchanges.  

So if one of your team members needs to understand the order-in process, make sure they don't have to trawl through their address book, hoping to find the right expert – and potentially missing the crucial one. 

Starmind locates the right expert for any question and ensures that experts only answer a specific question once.  Afterwards, their answers are available to everyone. Streamline your team’s inboxes to impact productivity positively. 

 

PROBLEM: ADMIN GALORE

According to a survey by AtTask and Harris Poll, around  41% of workers time is wasted on meetings, and administrative tasks.

While navigating through daunting and obscure admin processes, employees will face problems and encounter dead ends. Trying to find their way through moody admin waters create yet more interruptions and waste valuable time.  

SOLUTION: EMPOWER YOUR TEAM TO COLLABORATE

Most admin issues can be solved by providing efficient ways to capture and share information and expertise. Using the appropriate tools can ensure all employees have access to the latest processes and best practices increases the chances for team collaboration and produces synergies. 

Starmind creates a viable knowledge platform where business teams effortlessly collaborate and exchange questions and answers on specific issues. What’s more, the entire user base can participate in problem solving and has access to all project specific knowledge.

 
PROBLEM: JUMPING FROM ONE TOOL TO ANOTHER

Using multiple tools that are not integrated causes users to interrupt their workflow.  It's generally counterproductive as they have to shift their cognitive resources, or attentional resources, to a completely different task. Shifting the thought process also takes precious time to adapt.

SOLUTION: FOCUS ON INTEGRATION

Many organizations  are challenged by extremely complex IT environments. Different departments work with diverse applications and in many cases have heterogeneous collaboration solutions. It becomes critical to create an easy and seamless integration of each tool. 

Ensuring seamless access to support tools right where employees are working avoids the focus shift and the consequent time waste. 

Starmind integrates seamlessly with any web application or intranet and offers a continued and unobtrussive single entry point to all the knowledge of the enterprise, department, team, or project. 

 

IN CONCLUSION

Employees are your most valuable assets. They need the right technology and digital solutions to solve problems fast, reduce frustrations, and stay focused on getting the job done, without draining an organization’s valuable resources.

Starmind enables productivity gains for all knowledge workers. Its easy-to-use interface provides fast and accurate answers to any question and access to the right people, increasing employee efficiency and effectiveness – and benefiting the entire organization.

Want to avoid these productivity pitfalls, and find yourself achieving more in less time?  Contact us today to experience Starmind live!

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